SAN FRANCISCO RECREATION AND PARKS DEPARTMENT
INDOOR SPECIAL EVENT VENUE REQUEST FORM

This form is to be used by individuals or organizations seeking a permit to use one of the following Indoor Special Event Venues:

Lake Merced Boathouse

Stern Grove Clubhouse (Trocadero)

Sunnyside Conservatory

For all other indoor facility rentals, see the Indoor Facility Rentals page of our website.

 
COVID-19 UPDATE
We are issuing indoor permits at Lake Merced Boathouse, Stern Grove Clubhouse (Trocadero), and Sunnyside Conservatory, on a contingent basis for 2021 onward. All permits are subject to the Health Order directive in place at the time of the permit.

RESERVATION PROCESS FOR INDOOR SPECIAL EVENT VENUES

LAKE MERCED BOATHOUSE, STERN GROVE CLUBHOUSE (TROCADERO), AND SUNNYSIDE CONSERVATORY

Please review these instructions before applying.

Reservations for Lake Merced Boathouse, Sunnyside Conservatory, and Stern Grove Clubhouse (Trocadero) can be requested starting one year in advance of your event date. Please note, wedding requests at these sites receive priority based on historical precedent.

These sites cannot be reserved more than one year in advance. These sites are highly desirable, so we strongly recommend you complete and submit the below request form exactly one year in advance of your preferred date. For example, if you want to reserve March 1, 2021, you should complete and submit the form on March 1, 2020.

Request Forms Received EXACTLY One Year in Advance: Should we receive more than one request form for the same date, time, and location our office will conduct a randomized lottery to determine who will receive the reservation. Wedding requests will recieve priority. IMPORTANT: Only one request form can be entered into the randomized lottery, per event, per date.

Request Forms Received LESS THAN One Year in Advance: Request forms received less than one year in advance are processed on a first-come-first-serve basis.

For more information about each venue, see below:

This form is not a reservation or a permit, this is a request for a site on a specific date. Our team will review all requests and follow up with you to confirm availability. Should we receive more than one request for the same date, time, and location, our office will conduct a randomized lottery.

Contact Information

Primary Contact:

Secondary Contact:

Event Request Details

I understand that I may not apply for a date that is more than one year in advance of my proposed event date. *

What type of event are you requesting? *
 

Indoor Special Event Venue Site and Date:                   
REMINDER: These three sites CANNOT be reserved more than one year in advance of your proposed event date. Do NOT complete this form if your preferred date is more than one year away.
 +

Time of Event (include time for set up/take down):
All wedding reservations have a two hour minimum and must be in made in full hour (60 minute) increments; e.g., 2:00-5:00pm or 2:30-5:30pm.

Attendance:

Food and Beverage:
Will There Be a Caterer or Food Truck For This Event? *

Alcoholic Beverages:
Are you requesting permission to serve alcoholic beverages? *

Amplified Sound:
Note: A small battery-powered speaker is permittable for human voice (during ceremony, speeches, and ambient ceremony music). If you are planning for more than this, please select yes below and describe in detail. Not all sites can accomodate amplified sound, and additional fees will apply.
Will there be amplified sound at your event? *

Tables, Chairs, Tents, Fences, Stages:
Will your event set up include any tables or chairs *
Will your event have tents erected? *
Will your event set up have any other types of equipment/infrastructure? *

Additional Information

Will there be an admission fee or tickets: *
Will this event be publicized generally: *

Application Processing

ACKNOWLEDGEMENT:  The above information is complete and correct to the best of my knowledge.  I understand that the permit is granted on the basis of the information supplied in the application, and that the permit may be denied or revoked if found to be incorrect and/or incomplete. If my event changes, I must file a new amended application. I further understand that the City may monitor the event, and that failure to comply with any conditions placed on the permit approval or local law my result in the immediate revocation of the permit.

This form is not a reservation or a permit, this is a request for a site on a specific date. Our team will review all requests and follow up with you to confirm availability.
 *