SAN FRANCISCO RECREATION AND PARKS DEPARTMENT
INDOOR SPECIAL EVENT VENUE REQUEST FORM

This application is for the following SFRPD Indoor Special Event Venues:

Lake Merced Boathouse

Mission Creek Park Pavilion

Stern Grove Clubhouse (Trocadero)

Sunnyside Conservatory

For all other indoor facility rentals, see the Indoor Facility Rentals page of our website.

STERN GROVE CURRENTLY UNAVAILABLE

Due to severe damage sustained by a fallen eucalyptus tree in March of 2023, the Stern Grove Clubhouse is currently closed. We are not accepting reservations at this time. Future availability will be announced once more information on the repair work and a re-opening date has been determined.

Applications must be received a minimum of 30 days in advance of your requested date for consideration and processing.

RESERVATION PROCESS FOR INDOOR SPECIAL EVENT VENUES

LAKE MERCED BOATHOUSE

MISSION CREEK PARK PAVILION

STERN GROVE CLUBHOUSE (TROCADERO)

SUNNYSIDE CONSERVATORY

Please review these instructions before applying.

Reservations for the venues above can be requested up to one year in advance of your event date. Please note, wedding requests at these sites receive priority based on historical precedent.

These venues cannot be reserved more than one year in advance. Because they are highly desirable, we strongly recommend you submit requests exactly one year in advance of your preferred date. For example, if you want to reserve March 1, 2026, you should complete and submit the form on March 1, 2025.

Request Forms Received EXACTLY One Year in Advance: Should we receive more than one request form for the same date, time, and location our office will conduct a randomized lottery to determine who will receive the reservation. Wedding requests will recieve priority. IMPORTANT: Only one request form can be entered into the randomized lottery, per event, per date.

Request Forms Received LESS THAN One Year in Advance: Request forms received less than one year in advance are processed on a first-come-first-serve basis.

For more information about each venue, see below:

Lake Merced Boathouse; venue info
Mission Creek Park Pavilion; venue info coming soon
Stern Grove Clubhouse (Trocadero); venue info
Sunnyside Conservatory; venue info. Please note that events for children or teens are not permitted at Sunnyside Conservatory; this includes youth birthday parties.

This form is not a reservation or a permit, this is a request for a site on a specific date. Our team will review all requests and follow up with you to confirm availability. Should we receive more than one request for the same date, time, and location, our office will conduct a randomized lottery.

Contact Information

Primary Contact:

Name of Primary Contact: *

Email Address: *

Phone *

Phone (Cell)

Fax

Mailing Address (Street Address, Apt. or Suite#) *

City *

State *

Zip Code *

Secondary Contact:

Name *

Phone *

Phone (Cell)

Email: *

Event Request Details

I understand that I may not apply for a date that is more than one year in advance of my proposed event date. *

Yes

No

What type of event are you requesting? *

Wedding Ceremony and/or Reception

Celebration (NOT a wedding, e.g. Birthday Party, Anniversary Party, Bar/Bat Mitzvah)

Memorial Service/Celebration of Life

Workshop/Class

Meeting

Other: Other:

Event Name: *

Event Website (if any):

Please list the first and last name of each member of the couple being married. *

Indoor Special Event Venue Site and Date:

REMINDER: These three sites CANNOT be reserved more than one year in advance of your proposed event date. Do NOT complete this form if your preferred date is more than one year away.

What site are you requesting? * 🛈

Are you requesting Stern Grove's indoor space (Clubhouse), outdoor areas, or both? *

Are you requesting use of the adjacent outdoor patios with your Mission Creek Park Pavilion rental? *

Day of Week *

Date: * +

Is this a recurring event? *

What are the additional dates you are requesting? *

Time of Event (include time for set up/take down):

All wedding reservations have a two hour minimum and must be in made in full hour (60 minute) increments; e.g., 2:00-5:00pm or 2:30-5:30pm.

Start Time: *

End Time: *

Attendance:

Anticipated Number of Attendees *

Food and Beverage:

Will There Be a Caterer or Food Truck For This Event? *

Yes a Caterer

Yes a Food Truck

No

If Yes, please describe details:

Alcoholic Beverages:

Are you requesting permission to serve alcoholic beverages? *

Yes Serve Alcohol

No Alcohol

If Yes, describe type of alcohol:

Amplified Sound:
Note: A small battery-powered speaker is permittable for human voice (during ceremony, speeches, and ambient ceremony music). If you are planning for more than this, please select yes below and describe in detail. Not all sites can accomodate amplified sound, and additional fees will apply.

Will there be amplified sound at your event? *

Yes

No

If yes, what will be the hours of the amplified sound?

Please describe the nature of the amplified sound:

Please describe any musical instruments that might be played during your event, even if not amplified:

Tables, Chairs, Tents, Fences, Stages:

Will your event set up include any tables or chairs *

Yes

No

If yes, please describe size and number:

Will your event have tents erected? *

Yes

No

If yes, please describe size and number:

Will your event set up have any other types of equipment/infrastructure? *

Yes

No

If yes, please describe equipment, size, number, and set up details:

Additional Information

Will there be an admission fee or tickets: *

Yes

No

Will this event be publicized generally: *

Yes

No

What Fees Do You Charge (include if it is per day or longer)? *

Is the sponsor a 501c3?

Federal Tax ID or 501(c)(3) number

Waste Collection and Removal. It is the responsibility of the permit holder to collect and remove all waste generated by their event. There are no dumpsters available for event waste. *

I understand that it is my responsibility to collect and remove all waste generated by my event.

Please use this space to describe any other features not covered above:

CHANGES FROM LAST YEAR: Is this request a change from last year allocations, if so please describe what you had last year and what is different about this year's request and the reasons for the changes:

Application Processing

ACKNOWLEDGEMENT: The above information is complete and correct to the best of my knowledge. I understand that the permit is granted on the basis of the information supplied in the application, and that the permit may be denied or revoked if found to be incorrect and/or incomplete. If my event changes, I must file a new amended application. I further understand that the City may monitor the event, and that failure to comply with any conditions placed on the permit approval or local law my result in the immediate revocation of the permit.

This form is not a reservation or a permit, this is a request for a site on a specific date. Our team will review all requests and follow up with you to confirm availability.
*

I Agree To The Above

Print Name of Person Agreeing to Above: *